Get ready, planners! Your check-ins are about to change! We all know the struggle of organizing the welcome table, lying out pre-printed badges alphabetically—only to have it descend into chaos the moment attendees arrive. Fortunately, things don’t have to be this way.
Thanks to on-site badge printing, the check-in process can be stress-free and easy. This revolutionary advancement in event technology empowers event planners, beginners, or longtime pros, to master their check-ins. Beyond that, they can also benefit your event registrations and help you find space in your budget.
This article explores the top five reasons why on-site badge printing can transform your events, leaving staff and attendees feeling nothing but joy!
It’s unbeatably efficient.
By the time attendees arrive, they’ve already dealt with travel logistics. Maybe they have a tricky Uber ride or, if it’s a destination event, had to experience a long flight. The last thing they want when they arrive at your venue is to wait in a long line at the check-in desk. Save them (and yourself) the headache with on-demand badge printing.
This event technology allows attendees to enter their names and print their name badges, then and there. There’s no fumbling for the correct badge on a cramped table or sorting through alphabetical mix-ups. This immediacy keeps event check-ins smooth and simple!
The faster attendees can get through check-in, the shorter the lines will be, and the happier they’ll feel. Instead of waiting listlessly to check in, they can get immediately to networking, exploring the exhibitor hall or nibbling on some welcome snacks.
Additionally, since you won’t need to pre-print badges, you can leave registrations open until the minute attendees walk in the door! Last-minute guests can seamlessly register and print their fresh name badges, boosting attendance numbers. Conversely, attendees who want to make last-minute alterations to their information can do so without causing complications at the check-in desk. Say goodbye to white-out-and-sharpy edits!
It improves first impressions.
First impressions matter, and not just between attendees. When your guests arrive to find an efficient, tech-savvy check-in process, they’ll immediately think of your event planning brand (and the event itself) as positive and forward-thinking. They’ll carry this impression with them throughout the event and beyond, spreading your reputation as an ace event planner.
This event technology lets you print important attendee information in real-time. As attendees greet each other or communicate with staff, they’ll constantly be reminded of who’s throwing this unforgettable event experience. It’s a subtle method for solidifying your brand within everyone’s minds!
On-demand badge printing also helps attendees make positive first impressions with each other and high-profile speakers. Immediate printing prevents unwanted damages, like creases or smudging, from occurring while transporting or lying out pre-printed badges. Create beautiful name badges with crisp, clear text instantly!
Like the badges themselves, check-in sets the tone for the event experience and all the interactions throughout. Use on-demand badge printing to guarantee a positive impression every time.
It reduces unnecessary waste.
It’s a simple equation: reduce waste, and you’ll save money. Given how much planning goes into finding space in your budget for everything you need, from catering to contingency plans, anything that can help you save a buck or two is a must-have.
It does this by printing name badges only for attendees who show up. Thanks to this technology, you won’t have a bunch of pre-printed badges sitting lonely and forgotten on your check-in table, destined for the trash bin. Not only does this save you money on materials, but it also improves your event sustainability. It’s a win-win!
On-demand badge printing reduces the staff needed to manage check-in and those required to pre-print and organize badges before check-in. This staff reduction saves money in your event budget that can go towards other necessities—or luxuries. Some event planners mail their name badges ahead of time, which costs a pretty penny in shipping. While we love the oldies, some things are better left in the past!
It helps your staff.
There are so many little details that your staff have to worry about in the days before the event experience. They’ll have to ensure catering is running on time, all tech equipment is working, and every table has the proper decor. One thing they don’t need to worry about is printing and organizing name badges.
Switching to on-site badge printing saves your staff time that can go toward other preparations. You’ll give yourself more of your most precious resource—time! Use it to complete a thorough event rehearsal or to give your staff a well-deserved break before the madness.
On-demand badge printing lessens the staff needed to work the check-in desk. This means you’ll have more people available to manage other elements of your event experience or to address attendee questions. The result is a smoother experience for everyone.
Quality badges are essential for seamless engagement between staff and attendees. The custom information available with on-demand badges allows attendees, staff, speakers and security to identify each other instantly. Say goodbye to unnecessary confusion!
It’s more effective.
When you pre-print badges, you risk making small mistakes that can be frustrating or impossible to correct on the day. These include typos, outdated information, or incorrect quantity. Avoid these issues by choosing more reliable on-site badge printing.
Attendees can input their names, preventing any embarrassing typos or information mistakes. At the press of a button, their flawless name badge will print, and they’ll be on their way! The reliable quality of on-demand badge printing provides frictionless event networking.
It also provides a more straightforward, streamlined method for tracking attendance. On-site badge printing provides real-time attendance data, ensuring you have an accurate count every time. This is a significant improvement on the alternative—counting the leftover badges and subtracting that number from the registration numbers.
The effectiveness of on-site badge printing is supported by its reliance on modern technology. Attendees have become accustomed to these tools, like touch-screen pads, and incorporating them into your check-in leverages their innate understanding to create a smooth experience. It’s out with the old and in with the new!
Elevate your check-in experience today.
On-site badge printing is the revolutionary approach to check-in that saves you time and money, and ensures attendees are greeted by warm smiles instead of long lines. It’s simple to use, and once set up, attendees can easily navigate the user interface to input their information and print their name badges. Once you’ve made the switch, you’ll never go back.
Expo Pass offers event planners reliable on-demand badge printing. We’ll deliver everything you need, including printers and pre-set iPads. Design unique badges with your logo, colors, and other branding elements, then print them instantly. With multiple badge sizes available and intelligent badge assignment software, you’ll be setup for check-in success!
Experience the difference. Get in touch with Expo Pass and see how onsite badge printing can elevate your events.
